7
Review, Markup, and Approval
Approving Documents Using Stamps (Japanese Workflows)
Approving Documents Using Stamps (Japanese Workflows)
Approval workflows are similar to other email-based collaborative reviews, and provide you
with the ability to set the order in which participants are contacted. This means that, based
on the approval issued by a participant, the document may be mailed to the next
participant, and an email may be sent to the initiator.
Topics
Setting up a Hanko Approval Workflow
Participating in a Hanko Approval Workflow
Setting up a Hanko Approval Workflow
A registered Hanko is a stamp used in Japanese document workflows, and may be used to
sign official contracts. Every registered hanko is unique and is considered a legal form of
identification.
A personal Hanko is not registered, and is used for more common types of signatures, such
as those used in meeting notes or budget proposals. Everyone in an organization who is
involved in a document review must add their Hanko to the document in order for it to gain
final approval.
Adding Instructions
Acrobat provides an assistant to help you set up an approval workflow. You may customize
your workflow as well, by adding form fields to the document containing recipient lists to
be chosen by the participant. This way, in case there are multiple directions for a given
branch in the workflow, the participant may invoke automated functions that send the
document to the correct participants, as well as an email to the initiator containing a record
of activity.
Sending a Document by Email for Approval
You may use Acrobat JavaScript to automate various steps within the workflow by sending
the document and other information by email by via the
doc
object’s
mailDoc
method.
140
Acrobat JavaScript Scripting Guide
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